University Policy Library

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The Policy Library serves as the official, centralized depository for all university policies. All officially approved policies having institution-wide application throughout the university community (those generally pertaining to more than one division or department) will be contained within this library.

The most current version of a policy will be found here. Any copies (print or online) of policies that are inconsistent with the official version found in this library should be disregarded. 

To maintain an organized system of change control and to ensure consistency throughout the university, individual departmental websites should not contain separate copies or versions of university policies or applicable procedures. Instead, departmental web pages that reference university policies and procedures must use hyperlinks to the webpages and/or documents in the Policy Library.

Policies are organized by category and alphabetical order. Related procedures, if any, are linked to the applicable policy.

Academic/Research Policies

TITLE DESCRIPTION/PROCEDURE
Cost Transfer Policy The purpose of this Policy is to ensure that Cost Transfers to and from Departmental Budgets and sponsored accounts take place according to the specified guidelines set forth in this Policy.
Davis-Bacon Act Compliance Policy The purpose of this Policy is to ensure compliance with the Federal regulations DBA codified as 40 U.S.C. 3141-3148.

Distinguishing Gifts From Sponsored Awards Policy

The purpose of this Policy is to provide a framework to facilitate the appropriate classification of private support received by the University as either a gift or a sponsored award.

Effort Certification Policy 

The purpose of this Policy is to ensure that compensation in connection with University Sponsored Projects complies with federal regulations.
Facilities and Administrative Cost Recovery and Distribution The purpose of this Policy is to ensure that Facilities and Administrative Costs (“F&A Costs”) are recovered and used effectively to support and encourage subsidized research and programs at the University by explicitly stating University policy regarding F&A Cost recovery and distribution of shares of recovered F&A Costs to those who bear the burden and workload associated with Sponsored Projects.
Financial Conflict of Interest Policy The purpose of this Policy is to promote objectivity in research by establishing guidelines for reporting and resolving financial conflicts of interest for research.
Institutional Policy on Research Misconduct The purpose of this Policy is to provide members of the academic community with the framework for resolution of alleged incidents of Research Misconduct in a fair, prompt, and consistent manner. 
Principal Investigator Eligibility and Assurances Policy The purpose of this Policy is to ensure that Sponsored Projects are led by qualified Principal Investigators who have the technical competence and administrative experience to assume responsibility for successful accomplishment of all aspects of the Sponsored Project.
Review and Approval of Sponsored Project Documents The purpose of this Policy is to require a comprehensive pre-submission review of all Proposals to ensure that they are complete and accurate.

Employment, Benefits, and Workplace Policies

TITLE DESCRIPTION/PROCEDURE
Grievance Policy The purpose of this Policy is to provide University employees with a fair and efficient process to present and resolve Grievances arising out of the employment relationship.
Performance Improvement Plan Policy The purpose of this Policy is to provide supervisors and managers with guidelines to address Unsatisfactory Work Performance.
Progressive Discipline Policy The purpose of this Policy is to establish guidelines and best practices pertaining to corrective action and employee discipline for acts of Misconduct.
Policy on Consensual Relationships The purpose of this Policy is to prohibit Relationships, consensual or otherwise, between Employees, and students and between Employees in unequal positions as set forth in the Policy.

 

Ethics, Integrity, and Legal Compliance Policies

TITLE DESCRIPTION/PROCEDURE
Anti-Hazing Policy
The purpose of this Policy is to set forth the rules prohibiting Students, Organizations, or other persons associated with an Organization operating under the sanction of or recognized as an Organization by the University from engaging in Hazing; to state the University’s position on Hazing; identify how the University will enforce this Policy; and identify resources for reporting violations of this Policy.
Conflict of Interest Policy for Faculty, Staff, Independent Contractors and Volunteers The purpose of this Policy is to require that all covered individuals at the University understand their obligation to disclose actual or potential Conflicts of Interest and how to report them.
Conflict of Interest Policy for Trustees and Senior Administrators

Trustees and Senior Administrators of the University have a fiduciary duty to serve the fiscal interests of the University, as well as a duty to preserve the public and donor trust.  Thus, these individuals have a clear obligation to fulfill their responsibilities in a manner that does not give rise to an Actual or Potential Conflict of Interest, as defined by this Policy.  All decisions by the Trustees and Senior Administrators must be made solely on the basis of a desire to advance the best interests of the University and the public good. 

Direct Threat Assessment Policy The purpose and intent of this Direct Threat Assessment Policy for Students with Disabilities is not to single out students with disabilities from other students, but to provide protection for students with disabilities before any adverse action based upon a determination that the student poses a Direct Threat to the health or safety of others.
Disability Support Services Policy for Students

The purpose of this Policy is to provide an educational environment that is free from all forms of discrimination, including discrimination based on disability.

Export Control Policy The purpose of this Policy is to provide awareness of the United States export control laws and regulations and the University's plan for complying with those laws. 
Litigation Policy

The purpose of this Policy is to establish the process to be followed in the event that the University becomes aware of threatened or pending litigation involving the University or University Personnel as an entity or as individuals acting within the scope of their authority as representatives of the University.

Mandatory Reporting of Suspected Child Abuse and Protection of Minors Policy This Policy governs mandatory Child Abuse reporting requirements under the Pennsylvania Child Protective Services Law, 23 Pa.C.S. § 6301 et seq., and University policy which, in some instances, requires broader protection than the CPSL. Any doubt regarding whether to report suspected Child Abuse should be resolved in favor of filing a report.
Non-Discrimination and Non-Harassment Policy

The purpose of this Policy is to educate members of the University community about discrimination and harassment.

Notice of Privacy Policy This Policy outlines the collection, use, and disclosure of personal information provided to the University by students, faculty, staff, alumni and other members of the community. 
Policy Prohibiting Sexual Misconduct, Relationship Violence, and Stalking

This Policy prohibits Sexual Misconduct, Relationship Violence, and Stalking (all of which such conduct is defined in Section IV below) of/against University community members of any gender, gender identity, gender expression, or sexual orientation.

Post-Issuance Compliance Policy for Obligations This Policy sets forth specific requirements of the University designed to monitor post-issuance compliance of Obligations issued by or on behalf of the University with applicable provisions of the Internal Revenue Code of 1986, as amended (the "Code"), and regulations promulgated thereunder (the "Treasury Regulations").
Post-Issuance Compliance Policy for Obligations to Rule 15c2-12 under the Securities Exchange Act of 1934 This Policy sets faith specific requirements of the University designed to monitor post-issuance compliance by the University with applicable provisions of Rule I 5c2-l 2, promulgated under the Securities Exchange Act of 1934 (''Rule").
Whistleblower Policy This Policy applies to all members of the University Community and the purpose is to protect Whistleblowers who engage in a good faith protected disclosure of alleged wrongful, unethical, or suspicious conduct.

Facilities, Equipment, and Property Policies

No policies exist under this section at this time.

Financial Policies

TITLE DESCRIPTION/PROCEDURE
Electronic Funds/Wire Transfer Policy This Policy requires that appropriate internal procedures are utilized in the processing of Electronic Funds Transfers in order to ensure that adequate banking controls are maintained and to prevent any fraudulent or unauthorized payments.
Policy on Acceptance and Management of Gifts The purpose of this Policy is to (i) define Charitable Contributions to the University and provide general guidance on the acceptance of such Gifts, (ii) provide information to the University community, donors, and prospective donors on what Gifts the University can and cannot accept, and (iii) ensure that Gifts are handled in a consistent and ethical manner. 
Competitive Bidding Policy

The purpose of this Policy is to delineate the competitive purchasing or Bidding/Quoting Process for the University. This policy applies to purchase requisition requests for a University issued purchase order.

Disability Support Services Policy
for Employees and Applicants
It is the University’s responsibility to ensure that Qualified Individuals with disabilities are treated in a nondiscriminatory manner in the pre-employment process and that employees with disabilities are treated in a nondiscriminatory manner in all terms, conditions, and privileges of employment.
Donor Pledge Write Off Policy The purpose of this Policy is to summarize the accounting and reporting requirements for the annual process of pledge analysis and potential write offs; Provide for summary reporting of donor pledged aging of receivables at fiscal year-end along with fiscal year-end balance of the allowance for losses of pledges receivable and provisions and write-offs for such fiscal year-end; and Articulate the definitive determinants for when gifts or donor pledges should be written off as well as an exception procedure for such write offs.
Request for Proposal (RFP) Policy The purpose of this Policy is to provide guidance on the Request for Proposal process, what is it, when it might be applicable, and how to construct and utilize an RFP bid document. 
University Bank Accounts The purpose of this Policy is to ensure that the University maintains adequate control and stewardship over its fund by creating a formal process for establishing and maintaining University bank accounts.

Governance Policies

No policies exist under this section at this time.

Information Technology Policies

TITLE DESCRIPTION/PROCEDURE

Information Technology
Policy (Interim)

This document outlines the University’s interim policy regarding Information Technology and articulates the University’s vision as it relates to the use of information technology resources, specifies requirements and standards for the consistent use of IT resources throughout the University, and interprets applicable laws and regulations to ensure our use is consistent with legal requirements.

Operational Policies

TITLE DESCRIPTION/PROCEDURE
Acceptable Use Policy The purpose of this Policy is to outline the acceptable use of Technology Resources at the University. This Policy articulates and promotes the ethical, legal, secure, and acceptable use of Technology Resources by all members of the Arcadia University community and confirms the University's responsibilities in connection with accessing such information.
Contract Review and Approval Policy

The purpose of this Policy is to establish the protocol that members of the University must follow before entering into contracts that are intended to be binding upon the University.

Contract Signing Authority Policy The purpose of this Policy is to establish the authority for the signature of contracts on behalf of the University.
Essential Personnel Policy This Policy provides assistance to University management for the identification and use of Essential Personnel during campus emergencies or other conditions that require campus closure or Suspension of Operations. Essential Personnel provide services that relate directly to the health, safety, and welfare of the entire University community, ensure continuity of key operations, and maintain and protect University property.
Immigration Support for Faculty and Staff Policy The purpose of this document is to set forth the University's Policy for providing immigration support for the hiring or continued employment of domestic faculty and staff who are Foreign Nationals. This Policy is only applicable to Foreign Nationals applying for or holding positions located in the United States.
Independent Contractor/Employee Classification Policy The purpose of this Policy is to define the criteria to qualify as an Independent Contractor and set forth how Independent Contractors must be paid in order for the University to remain compliant with the state and federal Departments of Labor and the Internal Revenue Service (IRS) and other regulatory agencies. 
Policy on University Policy Development

The purpose of this Policy is to provide a standardized process for the development, approval, implementation, management, and maintenance of University Policies in an effort to ensure that all University Policies are consistent with the mission of Arcadia University and comply with all applicable laws and regulations.

Public Safety and Environmental Health and Safety Policies

TITLE DESCRIPTION/PROCEDURE
Student Immunization Policy The purpose of this Policy is to provide adequate protection against vaccine-preventable diseases by requiring students to be vaccinated against and/or screened for certain highly contagious diseases. All students enrolled at the University, including students studying abroad through the College of Global Studies, are required to comply with this Policy. 

Smoking Policy

The purpose of this Policy is to promote a healthier environment for all members of the University community.

Student Policies

No policies exist under this section at this time.